Updated: Sep 27
A comfortable and well-organized workstation should be an asset to your office environment. No matter the type of work you do, having an ideal workstation with ergonomics, proper storage, and adequate space can significantly impact your productivity and makes a good impression on your prospective clients.
Despite common belief, you do not need a ton of investment to set up an ideal workstation. Sometimes by making small changes such as equipping your desk with proper storage units, adding ergonomics, and arranging items for ease of access, you can optimize your workstation for better productivity. And all these factors are very easy to manage and do not require a ton of your time. But, transforming a workstation can be a challenging task if you don’t know how to do it.
Here, take a look at 5 factors you should be considering while transforming your workstation!
Analyze the present condition of your workstation and note small details like comfort level, ergonomics, and other physical challenges. Is your chair comfortable enough? Does your body start aching after sitting in the chair for a few hours? Is your desk too low that it causes pain in your lower back? Or do your hands cramp after typing for a few minutes? Consider how you can overcome these physical challenges by adding proper ergonomics to your workstation. Sometimes, making minor adjustments to your workstation can provide you with the comfort you deserve throughout the day. Your comfort greatly impacts your creativity and productivity, so always keep your physical comfort in mind while creating an ideal workstation.
Maybe adding a high desk to your office setup will reduce your back pain. Perhaps having a chair with adjustable armrests or a lumbar support will help with the fatigue. There is so much you do to add proper ergonomics to your workstation without investing too much. Just look, analyze, and always take care of your physical comfort.
2. Ease of Access
Ease of access is the most important factor to consider when you are trying to build an efficient workstation. It gets irritating and annoying when you must get up from your chair every time you need a paper clip or a file, and it feels like an added effort when you constantly need to check on certain projects. Your workstation can be called ideal only when it has ease of access to all power supply options, your teammates and necessary items. It is something that affects your productivity a great deal.
If it is not possible to change the physical position of your workstation to optimize convenience, you can add other efficient methods of communication such as skype chats, intercoms, and other web conferencing applications to your desk to overcome the communication challenges.
Employees often do not get enough privacy in open desk offices. An open desk can indeed make communications with your coworkers much easier, but it also invites a lot of unwanted chatter that can impact your creative thinking and productivity. You need some quiet time to come up with innovative ideas and boost creative thinking.
Of course, you cannot do anything about your desk setup if you have a cubicle, but you can put a “do not disturb” sign on your window when you brainstorming or trying to focus on something important.
If you work from home, analyze the external forces that affect your focus and productivity and find your way around them. Perhaps move your workstation to your basement to avoid street noises or switch off your phone during the day to allow yourself some quiet time.
How flexible is your workstation? Can you easily make changes in the setup without investing too much of your time and money? You need to ask yourself these questions when creating an ideal workspace. Your workstation should be flexible enough to accommodate small changes, so you can customize it to your needs.
For instance, install a height adjustable desk so you can easily change your posture whenever you are tired. Add different types of lights to enable your brain to focus more. Your chair should also have features like flexible armrests, height adjusters, and footrests to provide you maximum comfort throughout the day.
5. Good Lighting
Proper lighting can have a very positive impact on your nerves and productivity. Good lighting in your office can reduce headaches, neck aches, and eye strain. So, make sure you have an abundance of natural light on your workstation because it allows you to focus more without straining your eyes and creates a sense of well-being that relaxes your brain.
Setting up an ideal workstation is not all about investing money. By making small changes and adjustments to what’s already available, you can create an amazing workstation that will help your productivity and focus. So, consider these factors while tweaking your office and enjoy a fantastic workspace!